Meeting Planners - Online RFP
 
Please enter your contact information
PREFIX: FIRST NAME:
LAST NAME:
ORGANIZATION:
TITLE:
ADDRESS:
CITY:
STATE / PROVINCE:
 ZIP / POSTAL CODE:
COUNTRY:
PHONE:
 FAX:
E-MAIL:
WEB SITE:


TYPE OF ORGANIZATION:
RESPONSE TO RFP / BID PROPOSAL NEEDED BY:
Month Day Year


Meeting profile
COMPLETE MEETING NAME:
MEETING MANAGEMENT COMPANY NAME:
PHONE:
 FAX:
MEETING TYPE:
 MEETING SCOPE:
DECISION MADE BY:


MEETING START DATE:
Month Day Year
MEETING END DATE:
Month Day Year


TOTAL NUMBER OF PEOPLE:
TOTAL ROOMS BLOCKED:
PEAK NIGHT ROOMS:
NUMBER OF SUITES:
PERCENTAGE SINGLE ROOMS:
PERCENTAGE DOUBLE ROOMS:
NUMBER OF DAYS ROOMS ARE REQUIRED:


ALTERNATE MEETING DATE #1:
Month Day Year
ALTERNATE MEETING DATE #2:
Month Day Year


RATE RANGE:
LARGEST MEETING SETUP:
for number of people
NUMBER OF CONCURRENT BREAKOUT ROOMS USED:
NUMBER OF ON-SITE FOOD AND BEVERAGE FUNCTIONS:


LARGEST MEAL FUNCTION:


PREFERED ARRIVAL / DEPARTURE DAYS:
ALTERNATE ARRIVAL / DEPARTURE DAYS:


MEETING HELD:


PREFERED LOCATION AND TYPE OF HOTEL FACILITIES:
Citywide   Downtown
Conference Center   Suburban
Convention Hotel    
Other
NUMBER OF ON-SITE FOOD AND BEVERAGE FUNCTIONS:
NUMBER OF OFF-SITE FOOD AND BEVERAGE FUNCTIONS:




 
Exhibits (if any, please complete the section below.)
TYPE OF SHOW:
NUMBER OF BOOTHS:
SIZE OF BOOTHS:
8x10   10x10   Tabletop
Other
TOTAL GROSS EXHIBIT SQUARE FEET:
MOVE IN DAY:
FIRST SHOW DAY:
LAST SHOW DAY:
MOVE OUT DAY:


Special requirements
CVBs can also assist you in finding specialized services to make your planning process easier.
Audio-Visual Services Shopping
Diabetic Shuttle Service or Ground Transportation
Fitness Facilities Special assistance/disabilities
Golf Spouse or Youth Programs
Hired Entertainment or Speakers Teleconferencing
Kosher Food Tennis
Off-Premise Catering or Banquet Facilities Theme Parties or Special Events
  Tours or Sightseeing
  Vegetarian
Send me a Meeting Planners Guide
Other

Send service lead to appropriate members

Thank you for using OPCVB's RFP/Bid Proposal service. Before you send your RFP/Bid Proposal we'd appreciate any history you can provide about the meeting you have just entered. It would also be helpful knowing where the meeting will be held in the future.

Meeting History
Enter up to four years of meeting history (Past numbers should be actual pickup) At least one year of history is required beginning with the most recent.
  Past
Start Date(s) 		Past
End Date(s) 		City State/
Province 		Name of
Hotel or
Facility
Year 1
Year 2
Year 3
Year 4


  Convention
Center
(Y/N) 		Total #
People 		Exhibit
Facility
Type 		Total
# Rooms
Pickup
Year 1
Year 2
Year 3
Year 4


TYPE OF HOTEL USED:

Other Future Meetings
Enter up to two future meetings (Future numbers should be estimates)

  Future
Meeting
Date(s) 		City State/
Province 		Name of
Hotel or
Facility
Year 1
Year 2
Year 3
Year 4


  Convention
Center
(Y/N) 		Total #
People 		Exhibit
Facility
Type 		Total
# Rooms
Pickup
Year 1
Year 2
Year 3
Year 4


COMMENTS / SPECIAL NOTES:






  Contact Us | Site Map | Request Information | Feedback
Click here to see Overland Park Convention Center Events 		 
  Welcome to Overland Park | Visitor Guide | Group Planning Guide | About OPCVB | RSS Feeds
Overland Park Convention & Visitors Bureau | 9001 W 110 Street, Suite 100 | Overland Park, Kansas 66210 | (800) 262-7275
©2007 Overland Park Convention & Visitors Bureau. All rights reserved. | Terms and Conditions